Small Marketing Teams

Most marketing advice is pulled from big companies. How many times have you read a business book with advice on how Apple or Google did it? Those growth strategies just don’t apply to smaller businesses. The Small Marketing Teams podcast is full of specialized advice for the people responsible for growing small and mid-sized companies. For the past 10 years, I've researched, tested, and seen success with the marketing and sales approaches that I will teach you so that you can achieve remarkable results without a huge budget and team.
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Now displaying: August, 2019
Aug 19, 2019

The Role Of Lead Management In Growing Your Business

Who doesn’t love inbound leads?

Inbound leads are amazing.

You create helpful, insightful, educational, and original content for your market, and people find you.

Next, they request a demo, take a product tour, download an eBook, cheat sheet, or checklist, and then enter your marketing and sales system as leads.

Unfortunately, most salespeople don’t know what to do with them. In fact, converting leads at the top and middle of the funnel is problematic for most organizations.

In the following video and article, we’ll explore how your lead management process can serve two very important purposes.

First, it helps your sales team close more leads, and secondly, it works to surface what is working and what is not within your sales process.

What is Lead Management (And Why Should You Care)?

During my first year using HubSpot to generate inbound leads at a B2B software company, I consistently generated 100 leads a month (up from 10 leads per month).

I was very excited about these results. I had HubSpot set up. I had leads coming in. I had the data and metrics. I had everything working. I was pushing a lot of leads over to sales.

After that first year, I walked into my review meeting with the executive partners with a lot of swagger, subtly gloating about what I had done.

I sat across from the rest of the executive team and got one of the biggest shocks of my life.

They said, “Josh, I don’t think this is going to work out.”

I was completely blindsided and devastated. I was at a point in my career where I felt like I was finally contributing.

The problem was that none of those inbound leads I had passed over to sales had turned into revenue.

Fortunately, the executive team kept me around and gave me one more chance. I had to make it work. I had to find a way to get the sales team to convert those leads into customers.

I purposely put less time into generating leads and became a student of B2B sales.

I had to figure out how to get the sales team excited about working inbound leads, which enter during different stages of the sales process (unlike “contract-ready” ready-for-a-demo leads).

The Beauty of Inbound Marketing For Increasing Sales

When you implement inbound lead generation, you expand your lead pool to include people who are researching their problem and looking for information about solutions. This allows you to build those relationships sooner, instead of just talking to people who are ready to buy. While the sales conversations are different, you’re getting many more leads.

Since that time, I’ve become an authority on lead management. This is where I’ve spent the bulk of the past few years. Rather than helping people on the traffic and lead generation side, I help companies set up business-specific lead management processes.

Why, you might ask?

I know firsthand that you can generate tons of traffic and hundreds of leads each month, but your business won’t grow if the leads are rotting on the vine and slipping through the cracks.

That’s the whole purpose behind lead management: preventing good leads that you are investing in from going to waste.

Lead management is the process of knowing:

  • What to do with leads
  • Where they go in your CRM
  • What data gets changed
  • How to track and follow up with leads
  • How to know where they are in the sales process
  • How to spend your time selling, instead of entering data into your CRM

Anyone from your team should be able to go into the system, look at a lead, and know exactly where that lead is in your process.

Pillars of Lead Management

There are a few things you need to focus on in order to create a strong lead management process that will turn leads into revenue.

Pillar #1) Definitions

These are clear, agreed-upon, company-wide definitions for lead statuses, lifecycle stages, and how you track next actions (such as initially connect with the lead or schedule a demo). Your lead management definitions also include the criteria for getting a lead onto the deal board, definitions for all of the deal stages, as well as definitions for lead status.

Why is this critical for your “lead to sale” conversion rate? First, everyone must be playing from the same playbook. Don’t make your sales reps guess at the definitions in your CRM or create their own process. Most importantly, it also helps to keep your data clean and consistent.

Pillar #2) Process

When a lead comes in, how does it get routed?

What are the steps that the salesperson takes to connect with that lead? If they connect with them, where does it go?

What happens if a lead is qualified, but not yet ready to talk to sales?

What are all the scenarios that you need to be able to accommodate at every point in the sales process?

You must map all of that out. Your lead management process will be deep and complicated in order to make it as simple as possible for your sales reps. The last thing you want is to miss a key scenario and leave your sales reps to figure out their process on the fly.

Pillar #3) Automation

When most people think of automation, they think of marketing automation, but there is a tremendous amount you can do with automation on the sales side as well.

Automation can help sales reps be hyper-efficient by touching as few fields as possible on the back end. It can also help your lead management framework stay intact, your reporting accurate, and your data stay clean.

Pillar #4) Accountability

Set up accountability so that your sales team understands their responsibilities. More specifically, they need to know which metrics they’ll get dinged on by their sales manager and which will have an automatic reminder within the system.

Since your data is clean and people are mapping their sales process to the lead management structure built into your CRM, sales reps will have a clear picture of their accountabilities.Without the definitions, process, and automation, it’s too easy for salespeople to fudge their numbers. It’s not their fault; it’s due to the lack of a lead management process built into the system.

Pillar #5) Reporting

When you have your definitions and your process, the data you need to make faster, better decisions comes into focus.

Your managers and executives get to step out of the technology and convey what they would like to see and report on. If you already have your data structured that way, with a lead management process in place, you’re able to get that reporting and make it part of their process.

Before they go into a sales meeting, your managers and executives will know exactly which reports they need to see. Conversely, they’d have no data to refer to without a lead management process in place.

Now they will know exactly what to focus on and everyone will be on the same page. This helps make accountability a lot easier.

Lead Management Takeaway

Lead management is essential to B2B companies and businesses that have a non-transactional sales process.

If you have the concept of a lead or there is a “considered sales process” in your buyer’s journey, you always have the risk of leads piling up very quickly when you scale lead generation.

You need a simple way of being able to identify where people are in the process, who you need to call, what you need to call them about, and when to do it.

You can look at your whole week that way, regardless of how many leads are assigned and at what point they’re in the process.

You need a way to route and work leads without overwhelming your salespeople. When your salespeople get overwhelmed, they stop following up with those leads and stop closing. When the salespeople stop closing, it’s usually the marketing department who gets blamed.


Aug 15, 2019

There are 4.5 million new blog posts published every day. What does that mean for a company that is publishing content to get found?

It means that the competition is fierce.

Not only does your blog content need to be high quality, but your headlines (i.e. the promise of what is in your blog post) need to be high quality too.

“Why” Is Good, but Prospective Buyers Need More

One mistake small marketing teams make when they’re just starting to publish content is using “why” headlines (i.e. headlines that start with the word “why”).

For example, one article I was asked to write for the software company I previously worked for was “Why Fortune 500 Companies Need an Online Customer Community.”

Many companies publish articles like these to create an idea in the reader’s mind that their services are of value. But these articles don’t sound particularly compelling, do they?

“Why” headlines CAN still work, but they must be curiosity-based. They can’t be an obvious sales pitch.

The person reading the headline can’t easily assume where the article is going. It must create curiosity.

One good example is: “Why Half of Florida Will Be Underwater in the Next 20 Years.” That headline creates curiosity. Here’s another one: “Why E-mail Won’t Be Part of Your Marketing Strategy by 2025.” People will be curious and want to know more.

Your headline must stop people in their tracks. If they’re scrolling down, it must make them STOP when see it.

The downside of “why”articles is that once people have their answer, they immediately leave your page. You’ll get more clicks, but less long-term value.

“How-To” Content Teaches Readers a New and Valuable Skill

Resist the impulse to create a sales pitch in the form of a “why” article. The approach that works a lot better is a “how-to”article. These are more utilitarian articles with evergreen value for your reader.

Teach them how to do something. Examples are: “How to Accomplish X” or “10 Steps to Achieve Y”. You’re teaching prospects how to achieve something that matters to them.

However, be sure to avoid basic surface-level headlines like “How to Engage Your Customers,” followed by generic and obvious tips like “Step 1: Understand Your Audience.”This is isn’t new information. You have to go deeper.

If “How-Tos” Are Better, Why Do You See So Many “Why” Blog Posts?

There are several reasons why people prefer to write “why”articles in place of how-to articles.

One reason is that how-to articles are harder to write. These articles require specificity, examples, value, and visuals. Therefore, they take a lot longer to write.

Another reason people avoid writing how-to articles is the fear of giving away their “secret sauce.” But you should want to give away as much value as you can to rise above the noise and attract people to your business online.

People always want to learn how to do things that will save them time, make them money, or save them money.

“How-To” + “Without” = Interested And Informed Reader (Curiosity + Trust!)

A how-to article might initially sound boring, as it is utility-based and seems to lack a certain spark compared to a why article. However, you can add some spark and curiosity by coupling the how-to article with the word “without.”

For example, an article for my consulting company might have this title: “How to Turn More Inbound Leads Into Sales.”

Sure, this headline might be interesting to people who want to solve this problem. Now, let’s add the word “without.”

The new title becomes: “How to Turn More Inbound Leads Into Sales Without Firing Your Current Sales Team.” This title will stop people in their tracks. Here’s another one: “How to Sell Your House Within 30 Days Without Giving 7% to Realtors.”

It’s important to note that your “without” has to be a compelling task that your reader fears having to do.

With this formula (how-to +without), you lure the reader in, provide them with easy steps that lead them somewhere, and you build trust. Your sales pitch can be lightly woven in without causing any alarms to go off for your reader. It gives the reader value, which they’ll want to consume, share, and learn more about, thereby, taking the next steps with your company.

Content Marketing Takeaway

There is incredible competition for the eyes of buyers in all forms of online sales. Marketing, advertising, and sales all are competing for the most valuable slices of one very small pie.

Step up your marketing game by giving your reader some up-front value, piquing their interest, and drawing them in.

Success with a small marketing team is all about leveraging minor changes that will change your direction and get you on the path to growth. It’s not about spending a bunch of money on sponsorships or conferences. Small things add up over time and make a huge difference.